Privacy Policy

Trade Force UK is a multi-sector recruitment agency. This notice explains how we handle the personal data of workers who register with us and of employer contacts who enquire about staffing. We are the data controller for that information.

When you apply we collect your name, contact details, location, availability and the roles and sectors you are interested in.

If we invite you to complete full registration we also collect: your address and preferred name; your date of birth (needed for the Home Office online right-to-work check); an emergency contact (next of kin) — their name, relationship and phone number; your right-to-work details, which may include a Home Office share code and any permission expiry date; your qualifications and cards; and documents you upload such as identity, right-to-work and proof-of-address evidence.

We do not collect bank, National Insurance or tax details at registration; those are handled separately if and when you are engaged for work.

We use your information to consider you for suitable work, to carry out and record the right-to-work and compliance checks the law requires before you start, to place you with employers, and to contact you about opportunities using the channels you choose.

Your emergency-contact details are used only to contact that person in a genuine emergency while you are engaged through us.

Marketing (optional job alerts and news) is only sent if you separately opt in, and you can withdraw that at any time. It is never a condition of registering.

We share the information necessary to place you with prospective employers and, where required, with bodies we are legally obliged to provide right-to-work or compliance evidence to. We use trusted service providers (for example secure hosting and file storage) who process data on our instructions.

The specific categories of recipient will be confirmed in the final version of this notice by our adviser.

The lawful basis we rely on for each type of processing, and how long we keep each category of information (including the statutory retention of completed right-to-work evidence), will be set out here in full and confirmed with our adviser before launch. To be confirmed.

Identity and right-to-work documents are stored privately and are accessible only to the staff responsible for compliance. Sensitive details such as your date of birth, emergency contact and right-to-work information are restricted to that same narrow group and are not shown in general staff or employer views.

You have rights over your personal data, including access, correction, deletion, restriction, objection, and withdrawal of consent where processing relies on consent. The full process for exercising these rights will be published here before launch. To be confirmed.

Our data-protection contact details, and how to raise a concern with the Information Commissioner's Office, will be published here before launch. To be confirmed.